INSTITUTIONAL GUIDE

OLLCF Faculty Handbook

This manual serves as the comprehensive guide for all full-time and part-time faculty members of Our Lady of Lourdes College Foundation (OLLCF). It contains the academic freedom policies, professional standards, and institutional rules governing faculty life, academic responsibilities, and employment terms.

**Attention:** All faculty members are required to read, understand, and abide by the policies contained herein. It is the responsibility of every educator to uphold the highest standards of professional conduct and academic excellence.

Section I: Professional Standards

1.0 Vision, Mission, and Core Values

A reiteration of the institutional vision and mission as applied to the professional role of the faculty.

1.1 Faculty Rights and Privileges

Detailing the rights of faculty, including academic freedom, participation in institutional governance, and due process in all personnel matters.

1.2 General Responsibilities

Outlines the tripartite function: teaching, research/creative work, and extension/community service.

Section II: Teaching, Research & Extension

2.0 Academic Duties and Teaching Load

Covers minimum teaching hours, preparation of instructional materials, class attendance requirements, and substitution/tardiness policies.

2.1 Syllabus and Grading Management

Guidelines for syllabus preparation, approval, and distribution.
Rules on computation of grades, submission of reports, and student appeals.
Policy on intellectual property rights for faculty-developed materials.

2.2 Research and Publication

Institutional policies on research ethics, funding application, and requirements for external and internal publication of scholarly work.

2.3 Community Extension Services

Guidelines for faculty involvement in extension programs and community engagement activities.

Section III: Personnel & Appointment

3.0 Faculty Ranks and Qualifications

Definition and criteria for all ranks (Instructor, Assistant Professor, Associate Professor, Professor) and specialization requirements.

3.1 Appointment, Probation, and Tenure

Detailed process for initial appointment, the duration of the probationary period, and the criteria and review process for the granting of tenure.

3.2 Performance Evaluation (FPER)

Procedures and metrics for the annual Faculty Performance Evaluation Review (FPER), including student, peer, and supervisory assessments.

3.3 Promotion and Merit Increase

Criteria and application process for promotion in rank and application for merit-based salary increases.

Section IV: Compensation & Benefits

4.0 Salary Structure and Compensation

Policies regarding salary computation, differential pay for overloads, and allowances.

4.1 Leaves and Absences

Rules regarding sick leave, vacation leave, maternity/paternity leave, study leave, and sabbatical leave application procedures.

4.2 Healthcare and Insurance

Information regarding institutional health plans, retirement benefits, and faculty loan programs.

Section V: Conduct, Discipline & Grievance

5.0 Professional Code of Ethics

Ethical standards governing faculty-student relationships, collegial conduct, and professional behavior in the community.

5.1 Disciplinary Action and Due Process

A detailed list of prohibited acts, categorized by severity, with corresponding penalties and the formal due process procedures for disciplinary cases against a faculty member.

5.2 Faculty Grievance Procedure

The step-by-step process for a faculty member to file and resolve formal grievances with the department, college, and central administration.

For any clarifications or immediate concerns, please proceed to the Office of Human Resources (HR) or the Office of the Vice President for Academic Affairs (VPAA).